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Be Part of Something Bigger at the American Academy of Periodontology

At the AAP, we empower dental professionals through advocacy, education, and support. When you join our team, you’ll be part of a mission-driven organization where your work directly contributes to the growth and success of the dental community.

Our staff is critical to the success of our organization. At the AAP, we foster a collaborative and inclusive environment that encourages growth, creativity, and community. With a strong focus on work-life balance and employee well-being, we offer opportunities for you to thrive both professionally and personally. Discover how you can make an impact and grow with us!

Title: Specialist, Continuing Education

Originating Date: May 12, 2025

FLSA Status: Exempt

Reports to: Director, Continuing Education

In this role, you will support the CE department in all aspects of continuing education by providing top notch experiences for our CE in-person and virtual events that keep our members at the forefront of clinical excellence, practice management, and emerging innovations in oral health. If you’re a CE professional with a passion for healthcare and a knack for providing engaging learning experiences, we want to hear from you!

Position Overview:

The Continuing Education (CE) Specialist is responsible for supporting the CE Department in all activities, including those related to the Annual Meeting and other AAP-sponsored and collaborative CE in-person and/or virtual events. This role reports to the Director, Continuing Education, and also supports the work of the Continuing Education Oversight Committee (CEOC) and related subcommittees, as appropriate.

Essential Functions:

Continuing Education:

  • Supports the CE department in planning and managing projects for the Annual Meeting, including database (i.e., Personify360) and software maintenance (i.e., Cadmium).
  • Assists in the preparation and organization of materials for in-person and virtual Continuing Education (CE) programs. Responsibilities include maintaining speaker and moderator documentation, coordinating CE materials, and updating CE content on the AAP website, mobile app, and related platforms, as well as editing and proofreading materials as assigned.
  • Attends the yearly AAP Annual Meeting, providing full-time operational support for CE sessions and speaker and moderator assistance.
  • Documents activities related to compliance with ADA CERP and California Dental Board requirements and policies, ensuring the AAP maintains its professional reputation and provider status.
  • Facilitates the work of the Continuing Education Oversight Committee (CEOC), issuing routine correspondence, developing project timelines and work plans, assisting with production of agendas and related materials, and coordinating onsite logistics for the annual committee meeting.
  • Administers CE requirements, including generating attendance and revenue reports, and creating and disseminating participant CE certificates.
  • Along with members of the Meetings Department and the Director, Continuing Education attends and provides feedback on site visits for future Annual Meetings.
  • Responds to member inquiries, directs members to AAP resources, and enlists assistance from vendors as needed.
  • Collaborate with Membership, Meetings, IT, MarCom, and other departments.
  • Facilitates live webinars in a behind-the-scenes hosting capacity, as needed.
  • Provides administrative support to the CE department, as needed.

Qualifications:

Education/Experience

  • Bachelor’s degree preferred with an interest in adult education, association experience, meeting planning, and/or project management.
  • Minimum of 2+ years of experience in continuing education, meeting planning, association management, content development, or related field.

Communication/Abilities:

  • Organizational Skills: Organized and efficient, maintains calendars and balances concurrent priorities and deadlines, tracks projects throughout the development process, and ensures that work is submitted on time with limited supervision.
  • Writing Proficiency: Displays a strong knowledge of English grammar and the ability to create clear, engaging, and informative text.
  • Customer Service Oriented: Responds promptly and professionally to members and colleagues, demonstrating approachability, attention to detail, and a commitment to meeting their needs in a timely manner.
  • Professionalism: Strong interpersonal skills; ability to communicate with volunteers, members, vendors, and staff at all levels and in a positive and professional manner.
  • Reliability: Ability to work early mornings, late evenings, and weekends periodically and travel at least once a year to support Annual Meeting operations.

Technical Skills:

  • Tech-savvy professional.
  • Experience with Content Management Systems (i.e., Cadmium, Abila Freestone)
  • Proficiency with Microsoft Office Suite; experience with Personify360 and Adobe Acrobat a plus
  • Aptitude for web-based platforms and e-learning systems
  • Knowledge of AP style a plus

Other:

  • Excellent project management skills: ability to prioritize, multi-task, and meet deadlines
  • Other related duties as assigned

Benefits and Perks:

  • BCBS Medical, Dental, Vision, FSA/HSA, Life Insurance & AD&D, STD, LTD, Long-Term Care and EAP
  • PTO, Paid Sick, Paid Leave, Holidays and Paid Christmas Break
  • Professional Development and Training
  • Eligibility to participate in 401(k) plan with employer match
  • Hybrid Work Environment / 35-hour work week
  • Pay Range: $54,600 to $58,240 annually based on experience and skills sets

For consideration:

If you want to be a part of this dynamic organization, please apply by including a cover letter and resume by clicking https://perio.recruitpro.com/jobs/304952-28964.html

 

American Academy of Periodontology is an Equal Opportunity Employer